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2 Openings For 0746 - Administrative Lead Position at Beaverton Oregon Location

Applied

Posted on 2013-05-21 11:50:25

Salary Range: Not mentioned

Description:

Duties:

·         The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

 General Support:

·         Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.

·         Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

·         Gathers, compiles and reports on information relevant to supervisor's assignment.

·         Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves 

 Reception:

·         Responds tactfully and promptly to inquiries and problems within scope of established authority. Handles confidential information.

·         May serve as the central contact for general department information. 

 Logistics:

·         Coordinates a full range of meeting, event, and travel arrangements; manages calendars.

·         Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.

·         Utilizes client's on-line reservation system to ensure that client travel policy is followed in order to provide cost-effective and convenient travel arrangements.

·         Works with travel agents, airlines, and others regarding planning and customer service issues. 

 Presentations:

·         Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.

·         Interprets needs, determines and produces effective presentation layout, and organizes final documents.

 Reports:

·         Prepares special reports requiring the selection of relevant information from a variety of sources.

·         Heavy calendaring at senior director/executive level and across geographies and time zones.

·         Partnering with senior director and management team of a large transformational and highly confidential program.

·         Partnering with other administrative staff within and outside the program.

 Skills:

·         4-5 years of progressively responsible experience in an administrative support capacity.

 Typical Office:

·         This is a typical office job, with no special physical requirements or unusual work environment. 

·         Strong verbal and written communications.

·         Experience/ability to effectively and professionally communicate with senior executives and assistants, program management and team members, key stakeholders and external vendor partners.

·         Confidentiality is a must. 

·         Ability to work in a fast-paced and, at times, ambiguous environment.

·         Experience supporting/working with a large, diverse team is preferred.

·         Previous program/project management support is preferred.

·         Flexibility with regard to work hours is preferred.  (Standard schedule will be in place, but there may be times when early or late hours may be required.)

 Education:

·         Typically requires a high school diploma or equivalent and a minimum of 4 years relevant work experience

·         Note: One of the following alternatives may be accepted: Bachelors degree + 1 yr or Associates degree + 2 yrs. High school diploma or equivalent